PAY GRADE: 27N

CONTEXT OF THE JOB:

Under general supervision, performs complex non-routine duties including research, analysis and compilation of statistics. In addition, performs routine clerical/record processing, inventory control and bookkeeping duties. The principal emphasis is on obtaining, verifying, and documenting information of a specialized nature with additional emphasis on performing a variety of clerical processing tasks including verification, input, retrieval and routine reconciliation. The Administrative Assistant corresponds verbally and in writing to obtain information in order to resolve non-routine issues. Requires independent judgment and the ability to resolve non-routine problems as well as interpret policy. This position maintains database and records associated with Fire/Life Safety, CPR, Equipment Inventory, Chemical Inventory, Incident Reporting, and Confined Space. A high level of independent judgment, initiative and problem-solving skills are required.

MAJOR RESPONSIBILITIES:

• Handle routine and emergency calls to dispatch EHS Staff to emergencies campus wide; completes follow-up reports and recordkeeping for each incident.
• Assist Director with development and maintenance of Official Department Reports including but not limited to; Accidents, Injuries, Fire Incident/Inspection, IAQ Incidents, Radiation Safety, Bio-Safety, Construction Safety and Hazardous Materials Response Incidents.
• Provide the Department with statistical data and trends based on incidents and accidents occurring campus-wide.
• Process data, review and analyze forms, reports and documents. Safeguard confidential information. Maintain database for EHS compliance.
• Maintain and update a variety of complex records. Verify statistics. Use specialized software related to designing databases. Enter compliance data from safety training records, inspection forms and incident reports into database.
• Update information and/or make corrections daily. Provide support for developing/upgrading/maintaining Departmental Training databases and associated program procedures.
• Maintain confidential records, procurement Logs, Bank Statements and personnel records. Answers telephone, dispatch appropriate EHS personnel.
• Distribute mail, and provide administrative support for EHS staff. Work with technical information i.e., chemical, biological and radiological material names and Material Safety Data Sheets.
• Receive radioactive material packages and provide packaged materials to carriers as needed. Performs all other duties as assigned

QUALIFICATIONS:

• High school diploma or GED and two to three years of experience.
• Proficient in Microsoft Office, Outlook and database systems.
• Ability to create and maintain databases, spreadsheets and documents.
• Ability to analyze and interpret data and make independent decisions and judgments.
• High level of attention to detail and organizational skills.
• Ability to multi-task, prioritize, and follow-through on assignments.
• Customer service experience.
• Ability to communicate and interact well with people of all ages and diverse backgrounds.
• Excellent communication and interpersonal skills.
• Experience working in the University environment is preferred.